Data protection is an important issue for every modern company. The term describes the legally compliant handling of sensitive data. Examples include customer data and employee data. The digital processing of data offers a high level of convenience, but also leads to risks that are avoided through professional data protection. An external data protection officer identifies weaknesses in the company and points out solutions. It also ensures an independent assessment of the level of data protection.

Companies strive to collect comprehensive information to make their approach more effective and efficient. A deeper understanding of their customers enables them to create tailored offers. But data protection sets clear limits here that protect the privacy of customers. Not all available information may be stored permanently, and both the sharing and publication of data are strictly regulated.

Big data is an increasingly important topic. Huge amounts of unstructured data reach companies via various channels, including social media, which must be processed in accordance with applicable laws. However, companies are not always aware of the relevant laws, which can lead to legal pitfalls.

The solution is obvious: An external data protection officer takes on the task of advising those responsible in the company and ensuring that data protection guidelines are complied with.

Companies have the option of hiring both external and internal data protection officers. External data protection officers may not have the company's detailed insider knowledge, but they maintain objectivity and can contribute to cost savings in the long term, when working closely with internal contacts. A decisive advantage lies in their professional expertise. Internal employees who are exclusively employed for data protection often do not have the appropriate certifications or in-depth knowledge of data protection and technical implementation.

There is also the question of neutrality. As part of the company, an internal data protection officer could come into a conflict of interest by both monitoring the company's procedures and questioning decisions. An external data protection officer, on the other hand, keeps an outsider's eye, which usually avoids conflicts of interest. The evaluation is therefore independent and neutral.

When it comes to costs, transparency is significantly improved. You receive a detailed breakdown of the costs and can calculate the expected expenditure precisely. The work of an external data protection officer is extremely effective and efficient. As a result of their many years of work, the data protection officer has already gained extensive experience from which companies benefit through synergy effects.

An external data protection officer not only brings know-how from various industries and companies, but also regularly undergoes further training. As a result, it is an asset to the company. Positive effects on the company's image were also observed. An external data protection officer is viewed positively by customers and business partners. Anyone who works with the company can be sure that the data protection regulations are being complied with — the data protection officer remains neutral.

A lack of data protection can lead to legal and economic consequences. It is crucial to comply with legal requirements, otherwise there is a risk of sanctions. Since May 2018, the new General Data Protection Regulation (GDPR) has been in force across Europe, which is also relevant for internationally active Swiss companies. If your company has branches in Germany, France or another EU member state, you must comply with the regulations applicable there. In addition, you must comply with the latest data protection laws at the head office in Switzerland.

An external data protection officer is familiar with the regulations of the various countries, so that you are always informed about the current regulations and can implement them accordingly.

An external data protection officer must first become familiar with the processes in the company, the stored data, and how to handle the data. The companies provide all necessary information and receive comprehensive advice. SIDD, the Institute for Data Protection and Data Security, provides your company with qualified and experienced data protection officers. For the monthly consultations and analyses, the data protection officer does not need to be on-site in the company. Communication by telephone and e-mail is usually sufficient. For audits, for example, on-site use is of course also possible. Your personal contact is always available during office hours so that questions can be clarified.

Are you interested in a personal offer to implement data protection in your company? We offer you standardized packages as well as individual consulting services. You will receive a personal contact person who is responsible for data protection in your company and provides you with comprehensive advice.