Data protection is a critical concern for every modern company. The term refers to the legally compliant handling of sensitive data, such as information from customers and employees. While the digital processing of data offers significant convenience, it also introduces risks that can be mitigated through professional data protection.

External data protection officers play a key role in identifying weaknesses within the company and finding effective solutions. They also ensure an independent assessment of the company’s data protection level.

Companies strive to collect comprehensive information to make their approach more effective and efficient.
A deeper understanding of their customers enables them to create tailor-made offers. However, data protection imposes clear limits to safeguard customer privacy. Not all available information may be stored permanently, and both the sharing and publication of data are strictly regulated.

Big data has become an increasingly important topic. Large volumes of unstructured data are reaching companies through various channels, including social media, and must be processed in compliance with applicable laws. Unfortunately, many companies are not always fully aware of the relevant laws, which can result in legal pitfalls.

The solution is clear: External data protection officers step in to advise company leaders and ensure compliance with data protection regulations.

Companies have the option of hiring both external and internal data protection officers.

External data protection officers may not have the detailed insider knowledge of the company, but they maintain objectivity and can contribute to cost savings in the long term when working closely with internal contacts. A decisive advantage lies in their professional expertise. Internal employees who are exclusively employed for data protection often lack the necessary certifications or in-depth knowledge of data protection and technical implementation.

There is also the issue of neutrality. As part of the company, internal data protection officers could face conflicts of interest by both monitoring operational procedures and questioning decisions. External data protection officers, on the other hand, operate from an outsider’s perspective, which typically helps avoid such conflicts. This ensures that the evaluation is independent and neutral.

When it comes to costs, transparency is significantly improved.
You receive a detailed breakdown of the costs and can precisely calculate the expected expenditure. The work of external data protection officers is extremely effective and efficient. Due to their many years of experience, they have gained extensive knowledge from which companies benefit through synergy effects.

External data protection officers not only bring know-how from various industries and companies, but also regularly train themselves. As a result, they are a valuable asset to the company. Additionally, positive effects on the company’s image have been observed. External data protection officers are viewed positively by customers and business partners. Anyone working with the company can be confident that data protection regulations are being adhered to — the data protection officer remains neutral.

A lack of data protection can lead to legal and economic consequences.
It is crucial to comply with legal requirements, as failure to do so can result in sanctions. Since May 2018, the new General Data Protection Regulation (GDPR) has been in force across Europe, which is also relevant for internationally active Swiss companies.

If your company has branches in Germany, France, or another EU member state, you must comply with the regulations applicable in those countries. Additionally, you must ensure compliance with the latest data protection laws at the head office in Switzerland.

External data protection officers are familiar with the regulations in different countries, ensuring that you are always informed about the latest standards and can implement them accordingly.

External data protection officers must first become familiar with the processes in the company, the stored data, and how the data is handled. The companies provide all necessary information and receive comprehensive advice. SIDD, the Institute for Data Protection and Data Security, provides your company with qualified and experienced data protection officers.

The monthly consultations and analyses do not require data protection officers to be physically present in the company. Communication via telephone and email is usually sufficient. For audits, however, on-site presence is, of course, also possible. Your personal contact person is always available during office hours to ensure that any questions are addressed.

Are you interested in a personal offer to implement data protection in your company? We offer both standardized packages and individual consulting services. You will receive a personal contact person who is responsible for data protection in your company and provides you with comprehensive advice.